Federal Grants Management Compliance: 7 Mistakes That Put Funding at Risk

Oct 9

Written By Vanessa Snider

1. Award Terms Not Operationalized

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Special conditions not tracked
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Approvals and deadlines not assigned
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2. Costs Charged Without Support

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Missing source documentation
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Unsupported allocation or transfer
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Budget availability treated as approval
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3. Time And Effort Based On Estimates

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Budgeted percentages used as records
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Late or incomplete timesheets
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Payroll not reconciled to actual work
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4. Subrecipient Oversight Treated As Complete At Agreement

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No risk assessment
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Monitoring records incomplete
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Corrective actions not followed
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5. Standard Procurement Applied To Federal Funds

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Competition not documented
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Required reviews or clauses missing
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Procurement file incomplete
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6. Reporting Managed At Deadline

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No reporting calendar
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Financial and program data inconsistent
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Reviews completed after submission point

7. Closeout And Audit Readiness Left Until The End

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Reconciliations delayed
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Final reports or deliverables incomplete

Records not organized for review

Talas Edge Solutions Awarded City of Newport News Contract